When you ought to end a business relationship, it’s essential to do so courteously and professionally. A termination letter is the most suitable way to let someone know you’re no longer interested in doing business with them. This letter should be concise and direct and outline the reasons for termination. It’s also important to know what will happen next, including any refunds or final payments owed. By following the given tips, you can ensure that your letter of termination is polite and effective. A sample template is also given below for you better help.
Sample Letter for Termination of Services
[Your Name]
[Your Title]
[Company’s Address]
[City, State, Zip Code]
[Date]
[Receiver’s Name]
[Receiver’s Company]
[Receiver’s Address]
[City, State, Zip Code]
RE: Termination of Contract Ref. Number
Dear Name Receiver,
We regret to notify you that we will cancel your services for maintaining the landscaping around our commercial building at [Address]. According to the agreement signed on [Date], cancellation is allowed if your service is not performed regularly each week. We have been noticing that the level of care has been declining, and we no longer feel that you are providing the quality of service we expected.
We hope that you will comprehend our decision and wish to receive confirmation of this letter within 10 days of you receiving and clearing our account by the end of the month on [Date].
If you have any questions, I can be reached at [Number] or at [[email protected]].
Thank you for your prompt attention.
Sincerely,
[Signature]
[Your Name]
[List of Enclosures such as a copy of the contract with pertinent points highlighted]